The Compliance Packet
What a completed review looks like.
Every Claract review produces one Compliance Packet — a structured record of what was checked, what was found, and who approved the result. This page shows what's inside one.
The packet below uses fictional property and notice data. No real tenant, property, or manager is represented.
Example packet
Inside a real packet.
The document below is formatted as Claract produces it — a printable record suitable for a compliance file.
Claract · Compliance Packet
Fee Notice — Late Charge & NSF
"a late charge of $110 per month will apply"
CA Civ. Code § 1671 — residential late fee cap $75/month
→ Replace '$110' with '$75' per fee schedule and statute.
"failure to pay within 3 days will result in"
CA Civ. Code § 1946.2 — right-to-cure disclosure required
→ Add: 'You have the right to cure this notice within 3 days of service.'
"plus any applicable administrative fees"
Fee Schedule §2 — 'administrative fees' not a defined line item
→ Specify the fee amount or remove the phrase.
Anatomy
What each section means.
Document header
Every packet opens with the Notice ID, property name, notice type, reviewer, and review date — the administrative context that ties the packet to the property record. These fields anchor the packet in the audit trail: if the notice is ever revisited, the header says exactly which version was reviewed and by whom.
Findings
Findings are graded in four levels — Block, Review, Note, and Clear. A Block means a correction is required before the notice can be sent. Review flags an issue for human judgment. Note marks imprecision worth addressing. Clear records that the element was verified as consistent with all sources. The grade is a triage signal, not a legal determination.
Source citations
Every finding above Clear names its source: a statute section, a lease clause, or a fee schedule line number. Citations appear in a fixed-width typeface to distinguish them from prose. The goal is auditable output — reviewers can look up each rule themselves rather than accepting an opaque result.
Suggested edits
Where a correction is possible, Claract drafts the specific change: the exact phrase to replace, the number to correct, or the disclosure sentence to add. Suggestions are not automatic — reviewers read them, decide whether they apply, and apply them manually. The suggestion is evidence of what was considered, not a final edit.
Reviewer sign-off
A packet is not complete until a named human reviewer has signed it off. Sign-off records who approved the packet and at what time. Reviewers may accept all findings, override specific findings with a documented reason, or defer to counsel before approving. Claract surfaces issues; people decide what to send.
Audit trail
The completed packet stores the draft notice context, the source documents used in the review, every finding and its confidence level, all reviewer decisions, and the sign-off timestamp. The audit trail can be exported as a PDF for the property's compliance file or produced in response to a regulatory inquiry.
AI disclaimer
Claract identifies likely issues and prepares review guidance. It does not provide legal advice, certify compliance, send notices, issue summons, or replace legal counsel.
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